How to read your payment schedules

This column shows 2 different types of payments:

• Regular, and
• Arrears.

Regular payments

Regular payments are made:

• once a week, as long as the child's subsidy is current
• on the same day each week for the same child
• in arrears (i.e. for the previous week).

Children from the same family are paid on the same day.

Arrears payments

Arrears payments are made when there has been an increase in the payments for the past period, for example:

• the child's enrolment hours have increased and they qualify for these hours.
• the client had a change in the amount of subsidy they can get (either hours, rate per hour or both).
• back payments due to late submission of childcare forms.

You may be paid additional arrears payment on a Friday that don't show on your statement. This is because payment schedules generated on Fridays will not include payments processed on the same day. These will appear on the following week’s statement.

These 2 columns show the week the payment covers (Monday to Friday). 

All regular payments will have the same attendance period.

The payment date is 1 business day after we make the payment to you.

This column shows the client's Social Welfare Number (SWN). This is a unique 9-digit number we issue the client (parent or caregiver).

In the top righthand corner of the statement, you'll see your centre's SWN.

The 'Current Week' shows the payments made to you during the week the statement is for. 'Prev Week' shows the payments for the week prior.

Payments are made one week behind, so the ‘Current Week’ payments may not have been issued when you get the payment schedule.

Included under 'Current week' are the totals for regular payments, arrears, and overall payments. Previous weeks totals would have been included in the previous statement.

Payments marked “NIL” indicate a suspended subsidy.

Home-based centres receiving ECE top-up payments will see these included in the total amount listed.

This column shows the total hours of childcare assistance paid for each child. It doesn't include any hours for 20-hours ECE.

This column shows the date the client's Annual Review/Renewal form will be due.

These forms are sent to the client 8 weeks before their renewal date. Their subsidy will suspend if they don't return the form in time.

These 3 columns are for centres with home-based carers who offer ECE hours.

Current ECE top up week and Previous ECE top up week

These columns show the ECE top-up payment amount for the current week and previous week. The top-up amount will be included in the total amount listed (in the 'Current week' and 'Previous week' columns).

If a payment is marked as NIL, it means the subsidy has been suspended.

ECE top up hours

This column shows the number of hours the top-up payments are made for.